Tuesday, February 16, 2010

HP ‘trims’ SharePoint web doc management risks, builds advanced workflow tools

Today’s enterprises are creating web-based content at breakneck speed. Much of this digital content becomes bona fide business records that demand document management with regulatory compliance and legal discovery demands in mind.

That’s why Hewlett-Packard (HP) recently rolled out a web-based records management solution specifically designed to help Microsoft SharePoint customers lower business risks. [Disclosure: HP is a sponsor of BriefingsDirect podcasts.)

Dubbed HP Total Records Information Management (TRIM) 7, the latest version of HP’s advanced records management solution aims to help organizations transparently manage Microsoft SharePoint Server records – including documents and information stored on SharePoint Server blogs, wikis, discussions, forms, calendars and workflows – in a single environment.

A Content 2.0 explosion

As HP explains it, TRIM 7 opens the door for consolidation and simplified management of stored content in multiple formats. Using HP TRIM 7, organizations can capture, search and manage physical and electronic files with complete transparency.

“The explosion in Content 2.0 blogs, wikis and discussions creates new information management challenges for organizations trying to meet an escalating set of regulation,” says Jonathan Martin, vice president and general manager of Information Management Solutions at HP. “HP TRIM allows customers to marry records management best practices and governance with dynamic collaboration platforms such as SharePoint.”

An end-to-end solution

HP TRIM 7 offers two modules to address the records management needs of SharePoint products and technologies: HP TRIM Records Management and HP TRIM Archiving.

HP TRIM Records Management aims to improve business records management via transparent access to SharePoint Server content held in HP TRIM directly from the SharePoint Server workspace.

The explosion in Content 2.0 blogs, wikis and discussions creates new information management challenges for organizations trying to meet an escalating set of regulations.

Since the U.S. Department of Defense has awarded HP TRIM its 5015.2 v3 certification, HP notes, organizations are assured the highest levels of records management control for enterprise content. HP has also made improvements that promise faster indexing and search capabilities, along with shorter response times for legal discovery, compliance requests and audits.

Closing the records management loop, HP TRIM Archiving works to help customers lower the risk of data loss while reclaiming storage and system resources from SharePoint Server. This module can either archive specific list objects in SharePoint Server or complete SharePoint Server sites. All this means organizations can take entire SharePoint Server sites offline without losing access to information.
BriefingsDirect contributor Jennifer LeClaire provided editorial assistance and research on this post. She can be reached at http://www.linkedin.com/in/jleclaire and http://www.jenniferleclaire.com.

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